Meeting rooms
All library branches feature attractive and functional public meeting rooms that are available for open, public meetings.
Meeting rooms are available for use during open library hours.
Each group using a room must have a completed application on file.
- Review the rules for using library meeting rooms
- Print an application form
- Complete and sign it for approval
- Return completed application to the branch where you would like to hold your meeting
Contact information for meeting room inquiries:
Please use the phone numbers listed below to inquire about the use of library meeting rooms. You can also send us an email with your questions.
- 444-5420
- Downtown meeting rooms
- 444-5382
- East Side, Hillyard, and Indian Trail
- 444-5390
- Shadle
- 444-5455
- South Hill
Meeting room capacities and accommodations
Downtown meeting rooms
Four meeting rooms available at the Downtown Library:
- Meeting Room 1A (street level)
- Meeting Room 1B (street level)
- Level Up Classroom
- 3rd Floor Board Room
If your meeting room is not open when you arrive, please check in at the 2nd Floor Reference Desk. Let staff know if your meeting ends early so we can lock up the room.
Rooms 1A and 1B can be combined for larger groups. A $35.00 custom set-up fee charged is charged to combine rooms.
- Combined maximum occupancy
- 299 standing, 160 seated
Downtown Meeting Room 1A
- Standard set up
- Auditorium Style with chairs for 60 people
- Maximum occupancy
- 177 standing, or 83 seated
Standard Equipment
Equipment Available Upon Request
* Room 1-A has a projection system and 10-foot screen available to show DVDs & VHS tapes. It can also be used to project the screen images and sound from a PC or laptop computer. If you are using the projector we highly recommend that you set up a time to bring your laptop in in advance of your meeting to test your equipment with our projector. Call 444-5307 to arrange this.
** We have a total of SIX microphones available to be used at any one time.
Downtown Meeting Room 1B
There is a piano in southwest corner of 1B.
- Standard set up
- Four tables in a square with 3 chairs each
- Maximum occupancy
- 123 standing, or 60 seated
Standard Equipment
Equipment Available Upon Request
A stand-alone computer projector MAY be available upon special request, at the library’s discretion.
Level Up Classroom
With an interactive whiteboard, and state-of-the-art video conferencing equipment, this room offers great flexibility.
Standard Equipment
Board Room
Standard Equipment
East Side Library Meeting Room
- Standard set up
- Storytime set up – Five chairs on west wall, five chairs on south wall in, open floor space in center, 1 chair and easel at front of room.
Additional equipment is located in closets and cabinets. - Maximum occupancy
- 49 standing, or 24 seated
Standard Equipment
AV Equipment
Hillyard Library Meeting Room
- Standard set up
- Storytime set up – 10-12 chairs in the back of room, open floor space in center, 1 chair and easel at front of room.
Additional equipment is located in closets and cabinets. - Maximum occupancy
- 49 standing, or 24 seated
Standard Equipment
AV Equipment
Indian Trail Meeting Room
- Standard set up
- Storytime set up – 12 chairs in the back of room, open floor space in center, 1 chair and flannel board easel at front of room.
Additional equipment is located in closets and cabinets. - Maximum occupancy
- 105 standing, or 46 seated
Standard Equipment
AV Equipment
Shadle Library Meeting Room
- Standard set up
- Storytime set up – 18 chairs in the back of room arranged in an arc.
Additional equipment is located in closets and cabinets. - Maximum occupancy
- 136 standing, or 63 seated
Standard Equipment
AV Equipment
South Hill Library Meeting Room
- Standard set up
- Storytime set up – tables at the back of room, 3 rows of chairs in front of tables, open space in the middle of room, 1chair at front.
Additional equipment is located in closets and cabinets. - Maximum occupancy
- 136 standing, or 63 seated
Standard Equipment
AV Equipment
Rules for using library meeting rooms
Please review the Meeting Room Policy and Administration of Meeting Room Use Policy if you plan to use a meeting room.
- The library does NOT provide computers for meeting room use.
- The Spokane Public Library provides meeting rooms to the community as a public service during open hours at all their branches.
- Public meeting room use is free but a fee will be charged if the room is left in disarray, if the room is left dirty or if there is a custom set-up requested. Each room has a standard set-up, and you are welcome to re-arrange the chairs or bring more chairs out of the closet, as long as the room is returned to its standard set-up before you leave. If you need to have tables moved from the standard set-up or need additional tables, this must be requested when your application is turned in and there will be a $35 charge for the custom set-up. Only library staff members are allowed to move the tables in the meeting rooms.
- Meetings may be scheduled as little as two days in advance of the meeting but no more than four months in advance. The maximum number of meetings a group may have reserved on our calendar, at one time, is three meetings.
- To reserve a meeting room contact the location you are interested in to check on availability. A completed and signed meeting room application form must be submitted to the library staff at least two days prior to the meeting date. Reservations are not confirmed until the form is submitted and the request is approved.
- Use of audiovisual equipment should be requested at the time of booking.
- Wireless internet service is available in all meeting rooms.