PAYMENT OF BILLS POLICY

Adopted by Spokane Public Library Board of Trustees on August 1, 2018.

This policy is divided into the following sections:

• Section 1 – GENERAL
• Section 2 – STATEMENT OF POLICY
• Section 3 – IMPLEMENTATION

1. GENERAL

1.1 In order to conduct the business of Spokane Public Library, the Library must purchase goods and services from various vendors. The Library acts as its own purchasing agent and is responsible for the processing of all bills for payment. This policy outlines the method used to pay bills in a timely manner.

2. POLICY

2.1 It is the policy of Spokane Public Library to pay bills in a timely manner. The Library Board of Trustees has granted the Library Director and/or designee authority to pay bills on a weekly basis. The following procedure implements that policy.

3. IMPLEMENTATION

3.1 Bills are processed by the Business Office on a weekly basis and/or in accordance with the terms of the vendor.

3.2 The Library Director and/or designee reviews all bills prior to payment.

3.3 If there is a question concerning payment of a bill, processing is delayed until the question is resolved. The Library shall attempt to resolve any pending questions in an expedited manner so as to avoid making any late payments.

3.4 The Library Board of Trustees approves payment of bills for the prior month at their regular monthly meeting.